The Thousand Oaks Community Development District is a special purpose unit of local government created under Florida Law, chapter 190, for the purpose of financing, constructing, operating, and maintaining community-wide infrastructure, improvements, and services for the benefit of the properties within its boundaries.

PALM BEACH COUNTY REGULAR BOARD MEETING SEPTEMBER 11, 2023
4:15 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.thousandoakscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT
Thousand Oaks HOA Office 1034 Center Stone Lane Riviera Beach, Florida 33404
REGULAR BOARD MEETING
September 11, 2023
4:15 p.m.

Call to Order
Proof of Publication…	Page 1
Moment of Silence
Establish Quorum
Additions or Deletions to Agenda/ Board Member Disclosures
Comments from the Public for Items Not on the Agenda
Approval of Minutes
August 14, 2023 Regular Board Meeting Minutes…	Page 3
Old Business
Update on Funds Owed to the HOA Regarding Fence-Line Tree Trimming
Update on Newsletter and Website
Update on Fountain Installation
Update Regarding Encroachment Issue
Update on Thousand Oaks New Logo
Update on Villa Rosa Fence
Update on Irrigation Zone Installation
Update on Irrigation and Landscape Modification
Update on Golf Cart Logo
Update on National Village Tree Trimming
Update on 1277 Rosegate Blvd. Swell Issue
Update on Fence Line Maintenance (Northen/Western)
New Business
Consider Resolution No. 2023-06 – Adopting a Fiscal Year 2022/2023 Revised Budget…	Page 7
Discussion Regarding Resident’s Outstanding Bill from Statewide Grading, LLC
Administrative Matters
Attorney Matters
Board Members Comments
Adjourn

PALM BEACH

STATE OF FLORIDA COUNTY OF PALMBEACH:

Before the undersigned authority personally appeared ANGELINA GARAY, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Palm Beach Daily Business Review Ilk/a Palm Beach Review, a daily (except Saturday, Sunday  and  Legal Holidays) newspaper, published at West Palm Beach in Palm Beach County, Florida; that the attached copy of advertisement. being a Legal Advertisement of Notice in the matter of

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE - NOTICE IS HEREBY GIVEN THAT THE BOARD OF SUPERVISORS OF THE THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT WILL HOLD REGULAR MEETINGS AT 4:15 P.M. ETC

in the XXXX Court.
was published in said newspaper by print in the issues of and/or by publication on the newspaper's website, if authorized, on

09/19/2022

Affiant further says that the newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.

(SEAL)
ANGELINA GARAY personally known to me

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Thousand Oaks Community Develop­ ment District will hold Regular Meetings at 4:1-5 p.m. in the Thousand Oaks HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404, on the following dates:
October 4, 2022
November 14, 2022
December 12, 2022
January 9, 2023
February 13, 2023
March 13, 2023
April 10, 2023
Maya, 2023
June 12, 2023
July 10, 2023
August 14, 2023
September 11, 2023
The purpose of the meetings is to conduct any bus1ness coming before the Board. The meetln9s are open to the public and will be conducted in accordance with the provisionsof law. Coples of the Agendas for any of the meetings may be obtained from the District's website or by contacting the District Manager
I at (561) 922 and/or toll free at
1·877-737-4922 prior to the date o,f
the particular meeting.
From time to tlme one or more Supervisors may participate by tele­ phone; therefore, at the location of these meetings then will be a speaker telephone present so that interested persons can attend the meetings at the above location and be fully Informed of the discussions taking place either in person or by telephone communication. Meetings may be ,

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
AUGUST 14, 2023

CALL TO ORDER

The August 14, 2023, Regular Board Meeting of the Thousand Oaks Community Development District (the “District”) was called to order at 4:15 p.m. in the Thousand Oaks’ HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in The Palm Beach Post on September 19, 2022, as part of the District’s Fiscal Year 2022/2023 Regular Board Meeting, as legally required.

MOMENT OF SILENCE

ESTABLISH A QUORUM

A quorum was established by the presence of Chairman Jeff Jackson, Vice Chairman Rance Gaede and Supervisors Malachi Knowles, Horace Towns and Corey Smith.

Staff present included District Manager Sylvia Bethel of Special District Services, Inc.; and District Counsel Frank Palen of Caldwell Pacetti Edwards Schoech & Viator LLP.

ADDITIONS OR DELETIONS TO THE AGENDA

Mr. Jackson requested that addition of an Update on Fence Line under Old Business.

A motion was made by Mr. Smith, seconded by Mr. Knowles and passed unanimously approving the addition of an agenda item entitled: Update on Fence Line under Old Business.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
July 10, 2023, Regular Board Meeting

A motion was made by Mr. Smith, seconded by Mr. Towns and unanimously passed approving the minutes of the July 10, 2023, Regular Board Meeting, as presented.

OLD BUSINESS
Update on Funds Owed to HOA Regarding Fence Line Tree Trimming

Mr. Jackson advised that that the HOA was still working on this but they went back to 2018, although they only need 2019. They are still reviewing records, but the work is in progress.
Page 1 of 4

Update on Newsletter and Website

Mr. Jackson indicated that this would be added to the next agenda.

Update on Fountain Installation

Ms. Bethel advised that she had received a phone call from the electrician stating that she needed to open an account for the new meter. Ms. Bethel called FPL and needed more information. She placed a call to the electrician for the premise ID number and Mr. Towns for an address closest to the meter. Mr. Jackson stated it would be the house to the right and would provide her with an address after the meeting. Ms. Bethel expects to have this resolved soon.

Update Regarding Encroachment Issue

Ms. Bethel stated that she and Mr. Palen had been working with Mr. Wells to revise the scope of work due to it being unclear. Ms. Bethel directed the Board’s attention to the handout of the revised proposal. A lengthy discussion ensued. Mr. Palen suggested that Mr. Wells’ scope be revised as follows:

Include a “visual and physical” inspection of each home abutting District property;
add homes backing onto the Congress Avenue fence line; and
assure his final reports can be used by the City of Riviera Beach’s code enforcement if they decide to initiate enforcement actions.

A motion was made by Mr. Knowles, seconded by Mr. Gaede and unanimously passed approving Mr. Wells’ proposal, as revised to include the following changes: “visual and physical” inspection to be added; the remaining homes along Congress fence line be added, modify the scope to include the City of Riviera Beach code enforcement requirements for violation. to the scope of work for an amount not to exceed
$4,000.#

Update on Next Steps for Thousand Oaks’ New Logo

Mr. Towns advised that he would follow-up on this item for the next meeting.

Update on Greenblade Planting and Mulching Project

Mr. Jackson indicated that the job had been completed.

Consider Villa Rosa Fence Proposal

Ms. Bethel advised that the proposal had been revised from the last meeting. The Board had several questions about certain verbiage in the original proposal. Ms. Bethel spoke with the vendor and he made the requested corrections. Mr. Knowles asked if other bids were collected, and Ms. Bethel stated there had been no other bids. Mr. Jackson stated they have used Fencing Florida, Inc. before and they were a good company. A lengthy discussion ensued.

In response to a question from the Chair regarding bidding procedures, Mr. Palen stated that state law requires any purchase of goods or services greater than $195,000 would require formal competitive solicitation. Below that amount, the Board has discretion to use formal solicitation or a more informal
Page 2 of 4

process, such as direct solicitation (also known as “three bids and a buy”). The Board asked Mr. Palen to put together a simple purchasing policy for the Board to review at the next meeting.

A motion was made by Mr. Gaede, seconded by Mr. Towns approving the Fencing Florida, Inc proposal in the amount of $4,275 for Villa Rosa. Up on being put to a vote, the motion carried 4 to 1 with Mr. Knowles dissenting.

Update on Villa Rosa Tree Trimming

Ms. Bethel advised that Mr. Russ had completed the tree trimming project at Villa Rosa.

Update on Fence Line

Ms. Bethel stated that she had not gotten anywhere with the City of Riviera Beach. She does not have a connection there, so she has been getting the runaround. Mr. Jackson stated that Mr. Knowles’ brother works there and to please reach out to Mr. Knowles and he can assist you. Mr. Jackson stated, in terms of maintenance, they need to know who owns the northern and western fence line along Congress. Mr. Towns indicated Mr. Baily could assist Ms. Bethel as well with getting this information but that the County owns it and the City of Riviera Beach maintains it,

NEW BUSINESS
Consider Irrigation Zone Installation Proposal

Mr. Jackson indicated that the developer never completed the irrigation, so he asked Mr. Russ to provide a proposal to extend the District’s irrigation system.

A motion was made by Mr. Smith, seconded by Mr. Gaede and unanimously passed approving Russ Total Lawn Maintenance, LLC Irrigation Zone Installation Proposal Introduction in the amount of $3,200.

Consider Irrigation and Landscape Modification

Mr. Jackson stated that they had washout under the fence and the irrigation under the hedge had sunken into the grass/dirt.

A motion was made by Mr. Gaede, seconded by Mr. Smith and unanimously passed approving the Russ Total Lawn Maintenance, LLC Irrigation Zone Installation Proposal Introduction (Irrigation & Landscape Modification) in the amount of $4,250.

Consider Golf Cart Logo Proposal

Ms. Bethel advised that Mr. Palen suggested that the District put the logo on the golf cart to know it is District property. Ms. Bethel directed the Board’s attention to the two proposals provided in the meeting book. The Board discussed and agreed on the Signarama proposal.

A motion was made by Mr. Smith, seconded by Mr. Towns and unanimously passed approving Signarama’s proposal for 3 logos for the golf cart in the amount of $435.

Consider National Village Tree Trimming Proposal

Page 3 of 4

Ms. Bethel advised that this was an issue that was brought up at the last meeting. Mr. Jackson met with Mr. Russ to go over details for a proposal. Mr. Jackson stated this was cut a while ago and needed to be cut again. The trees are destroying the homeowners’ fence again.

A motion was made by Mr. Gaede, seconded by Mr. Towns and unanimously passed approving the Russ Total Lawn Maintenance, LLC National Village Tree Trimming proposal in the amount of $1,150.

Discussion Regarding 1277 Rosegate Boulevard Swale Issue

Ms. Bethel advised that this issue had been brought up at the last meeting. She followed-up with the District Engineer who indicated that this was not a curb that was repaired. Ms. Bethel read the response from the District Engineer to the Board. The Board discussed the matter and Mr. Jackson would like staff to reach out directly to the vendor to get a proposal for a repair.

ADMINISTRATIVE MATTERS

There were no Administrative Matters to come before the Board.

ATTORNEY MATTERS

There were no further comments from Mr. Palen.

BOARD MEMBER COMMENTS

Mr. Knowles stated that his Form 1 was sent to the wrong address and he is very disturbed by that. Ms. Bethel stated she turns in the information the Board Members provide to her. It is given to someone else to process and submit to the State. She will make them aware of the error.

Mr. Jackson asked Mr. Palen about the benefits to attending conferences other than ones put on by the FASD. Mr. Palen suggested considering attending the Palm Beach County League of Cities meetings. Ms. Bethel was asked to contact the League to determine their rules for attendance. The Board asked to be made aware of upcoming conferences.

ADJOURNMENT

There being no further business to come before the Board, the meeting was adjourned at 5:37 p.m. There were no objections.

Secretary/Assistant Secretary	Chair/Vice Chair

Page 4 of 4

RESOLUTION NO. 2023-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2022/2023 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors of the Thousand Oaks Community Development District (“District”) is empowered to provide a funding source and to impose special assessments upon the properties within the District; and,

WHEREAS, the District has prepared for consideration and approval an Amended Budget.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Amended Budget for Fiscal Year 2022/2023 attached hereto as Exhibit “A” is hereby approved and adopted.

Section 2.  The Secretary/Assistant Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 11th day of September, 2023.

ATTEST:	THOUSAND OAKS
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Thousand Oaks Community Development District

Amended Final Budget For Fiscal Year 2022/2023
October 1, 2022 - September 30, 2023

CONTENTS

AMENDED FINAL OPERATING FUND BUDGET

AMENDED FINAL DEBT SERVICE FUND BUDGET

AMENDED FINAL BUDGET
THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT OPERATING FUND
FISCAL YEAR 2022/2023 OCTOBER 1, 2022 - SEPTEMBER 30, 2023

REVENUES	FISCAL YEAR 2022/2023 BUDGET
10/1/22 - 9/30/23	AMENDED FINAL BUDGET
10/1/22 - 9/30/23	YEAR TO DATE ACTUAL
10/1/22 - 8/31/23	
O  M ASSESSMENTS	268,679	2 8,9 3	268,943	
DEBT ASSESSMENTS SER ES 2016 A1 	367,957	3 , 1	367,671	
DEBT ASSESSMENTS SER ES 2016 A2 	94,511	9 , 9	94,459	
OTHER REVENUES	0	0	0	
 NTEREST NCOME	0	9,800	9,636	
				
TotDO ReYeQXes	 	 31,1 	 	 0,8 3	 	 0, 09	
				
EXPENDITURES				
SUPERV SOR FEES	12,000	11, 00	10,600	
PAYROLL TA;ES	960	891	811	
A4UAT C/STORMWATER MANAGEMENT	30,000	38,000	30,683	
LAWN/LANDSCAPE MANAGEMENT	46,715	 1,000	65,655	
PRESERVE EROS ON REPA R	50,000	 0,000	0	
WETLAND PRESERVE BUFFER MA NTENANCE	10,800	10,800	0	
MA NTENANCE CONT NGENCY TREE TR MM NG, ETC. 	29,500	 ,000	20,975	
M SCELLANEOUS MA NTENANCE STORM DRA N CLEAN NG 	0	2 ,8 8	24,848	
CURB REPA RS	0	80, 	80,675	
FOUNTA NS	0	23,291	23,291	
GOLF CART	0	1 , 80	16,580	
ENG NEER NG/ NSPECT ONS/REPORTS	6,000	9,000	5,388	
MANAGEMENT	35,952	3 ,9 2	32,956	
SECRETAR AL	4,200	 ,200	3,850	
LEGAL	8,000	20,000	16,433	
ASSESSMENT ROLL	8,000	8,000	0	
AUD T FEES	3,800	3,800	3,800	
ARB TRAGE REBATE FEE	1,300	1,300	1,300	
 NSURANCE	6,356	 , 08	6,608	
LEGAL ADVERT S NG	1,500	 0	228	
M SCELLANEOUS	1,700	2, 00	2,122	
POSTAGE	475	90	76	
OFF CE SUPPL ES	925	1,1 0	1,058	
DUES  SUBSCR PT ONS	175	1 	175	
TRUSTEE FEES	3,700	3, 00	3,500	
TRAVEL	1,900	1,000	851	
WEBS TE MANAGEMENT	1,500	1, 00	1,375	
TOTAL EXPENDITURES	 	2 , 8	 	 2,210	 	3 3,838	
				
REVENUES LESS EXPENDITURES	 	 , 89	 	2 8, 3	 	38 ,8 1	
				
BOND PAYMENTS SER ES 2016 A1 	 345,880 	 3 0, 	 350,667 	
BOND PAYMENTS SER ES 2016 A2 	 88,840 	 90,088 	 90,088 	
				
BALANCE	 	30,9 9	 	 1 2,092 	 	 3,88 	
				
COUNTY APPRA SER  TA; COLLECTOR FEE	 14,623 	 8,189 	 8,189 	
D SCOUNTS FOR EARLY PAYMENTS	 29,246 	 2 ,89 	 26,896 	
				
EXCESS/ SHORTFALL 	 	 12,900 	 	 20 ,1 	 	 88,9 9 	
				
CARRYOVER FROM PR OR MONTH	12,900	12,900	0	
				
NET EXCESS/ SHORTFALL 		-	 	 19 ,2 	 	 88,9 9 	

OPERAT NG FUND BALANCE AS OF 9/30/22	
FY 2022/2023 ACT V TY	
OPERAT NG FUND BALANCE AS OF 9/30/23	

$461,453	
 $207,177 	
$254,276	

Notes
$12,900 Of Fund Balance Used To Reduce 2022/2023 Assessments.
$22,750 Of Fund Balance To Be Used To Reduce 2023/2024 Assessments.

AMENDED FINAL BUDGET
THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT DEBT SERVICE FUND
FISCAL YEAR 2022/2023 OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	FISCAL YEAR 2022/2023 BUDGET 10/1/22 - 9/30/23	AMENDED FINAL BUDGET
10/1/22 - 9/30/23	YEAR TO DATE ACTUAL
10/1/22 - 8/31/23	
 nterest ncome A1 	25	1 ,286	15,086	
 nterest ncome A2 	25	4,268	4,168	
NAV Tax Collection A1 	345,880	3 0,66 	350,667	
NAV Tax Collection A2 	88,840	90,088	90,088	
TotaO ReYenXes	 	434, 0	 	460,309	 	460,009	
				
EXPENDITURES				
Principal Payments A 1 	230,000	230,000	230,000	
Principal Payments A 2 	55,000	 ,000	55,000	
Bond Redemption A 1 	2,785	0	0	
Bond Redemption A 2 	3,545	0	0	
 nterest Payments A 1 	113,120	116,800	116,800	
 nterest Payments A 2 	30,320	31,200	31,200	
TotaO E[SenditXres	 	434, 0	 	433,000	 	433,000	

E[Fess/ SKortfaOO 	
	-	
 	
2 ,309	
 	
2 ,009	

OPERAT NG FUND BALANCE AS OF 9/30/22	
FY 2022/2023 ACT V TY	
OPERAT NG FUND BALANCE AS OF 9/30/23	

$450,718	
$27,309	
$478,027	

Notes
A1 Reserve Fund Balance = $151,053* A1 Revenue Fund Balance = $220,231* A2 Reserve Fund Balance = $38,798* A2 Revenue Fund Balance = $67,945*
A1 Revenue Fund Balance To Be Used To Make 11/1/2023 nterest Payment Of $54,720. A2 Revenue Fund Balance To Be Used To Make 11/1/2023 nterest Payment Of $14,720.
* Approximate Amounts

Series 2016A1 Bond Information		
Original Par Amount =	$4,875,000	Annual Principal Payments Due:	
 nterest Rate =	3.20%	May 1st	
 ssue Date =	December 2016	Annual nterest Payments Due:	
Maturity Date =	May 2035	May 1st  November 1st	
Par Amount As Of 9/30/23 =	$3,420,000		
Series 2016A2 Bond Information			
Original Par Amount =	$1,275,000	Annual Principal Payments Due:	
 nterest Rate =	3.20%	May 1st	
 ssue Date =	December 2016	Annual nterest Payments Due:	
Maturity Date =	May 2036	May 1st  November 1st	
Par Amount As Of 9/30/23 =	$920,000