The Thousand Oaks Community Development District is a special purpose unit of local government created under Florida Law, chapter 190, for the purpose of financing, constructing, operating, and maintaining community-wide infrastructure, improvements, and services for the benefit of the properties within its boundaries.

PALM BEACH COUNTY REGULAR BOARD MEETING DECEMBER 11, 2023
4:15 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.thousandoakscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT
Thousand Oaks HOA Office 1034 Center Stone Lane Riviera Beach, Florida 33404
REGULAR BOARD MEETING
December 11, 2023
4:15 p.m.

Call to Order
Proof of Publication…	Page 1
Moment of Silence
Establish Quorum
Additions or Deletions to Agenda/ Board Member Disclosures
Approval of Minutes
November 13, 2023 Regular Board Meeting Minutes…	Page 3
Comments from the Public for Items Not on the Agenda
Old Business
Update on Newsletter and Website
Update on Fountain Installation
Update Regarding Encroachment Issue
Update on 1277 Rosegate Blvd. Swell Issue
Update on Fence Line Maintenance (Northen/Western)
Update Tree Trim Project along Congress
Update on Pressure Cleaning of Sidewalk along Congress
Update Regarding Fencing Repair/Replace along Walmart Side
New Business
Consider Approval of Preserve/Dry Conservation Area Proposals…	Page 7
Administrative Matters
Attorney Matters
Board Members Comments
Adjourn

PALM BEACH

•

Notary Public State of Florida Brenda M Simmons

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My Commiss\on HH 333528

STATE OF FLORIDA COUNTY OF PALM BEACH:

Before the undersigned authority personally appeared ANGELINA GARAY, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Palm Beach Daily Business Review Ilk/a Palm Beach Review, of Palm Beach County, Florida; that the attached copy of .idvertisement, being a Legal Advertisement of Notice in the matter of

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE - NOTICE IS HEREBY GIVEN THAT THE BOARD OF SUPERVISORS OF THE THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT WILL HOLD REGULAR MEETINGS AT 4:15 P.M.. ETC.

in the XXXX Court.
was published in a newspaper by print in the issues of Palm Beach Daily Business Review f/k/a Palm Beach Review on

09/29/2023

Affiant further says that the newspaper complies wfth all legal requirements for publication in chapter 50, Florida Statutes.

(SEAL)
ANGELINA GARAY personally known to me

THOUSAND OAKS COMMUNITY DIVEl.OPMENT DISTRICT

t

FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Thousand Oaks Community Develop­ ment District will hokl Regular Meetings at 4:15 p.rn. In the Thousand Oaks HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404, on the following dates:
October 9, 2023
November 13, 2023
December 11, 2023
January 8, 2024
February 12, 2024
March 4, 2024
April 8, 2024
May 13, 2024
June 10, 2024
Ju!y 8, 2024
August 12, 2024
September 9, 2024
The purpose of the meetings is to conduct any business coming before the Board. The meetings are open to the public and will be conducted In accordance with the provisions of law. Cop es of the Agendas for any ] of the meetings may be obtained from the District's website or by contacting the District Manager
at (561) 630-4922 and/or toll free at I
1-877-737-4922 prior to the dale of the particular meeting.
From time to time one or more Supervisors may participate by telephone; therefore, at the location of these meetings there will be a speaker telephone present so that intetested persons can attend the meetings at the above location and be fully informed of 1he discussions taking place either In person or by telephone communication. Meetings may be continued as found necessary to a time and place specified on the record.
If any person decides to appeal

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
NOVEMBER 13, 2023

CALL TO ORDER

The November 13, 2023, Regular Board Meeting of the Thousand Oaks Community Development District (the “District”) was called to order at 4:18 p.m. in the Thousand Oaks’ HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the Palm Beach Post on September 29, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Board Meeting, as legally required.

MOMENT OF SILENCE

ESTABLISH A QUORUM

A quorum was established by the presence of Chairman Jeff Jackson, Vice Chairman Rance Gaede and Supervisors Malachi Knowles (via telephone), Horace Towns and Corey Smith.

Staff present included District Manager Sylvia Bethel of Special District Services, Inc. Also present was Kathy Gaede of the Thousand Oaks HOA.
ADDITIONS OR DELETIONS TO THE AGENDA

Mr. Knowles noted that the fountain near his home was down. Mr. Jackson indicated we would discuss that item under Board Member Comments.

Mr. Jackson then requested to rearrange the agenda, moving Item F after Item G.

A motion was made by Mr. Knowles, seconded by Mr. Smith and unanimously passed approving the addition to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
October 9, 2023, Regular Board Meeting

The minutes of the October 9, 2023, Regular Board Meeting were presented for consideration.

A motion was made by Mr. Knowles, seconded by Mr. Gaede and passed unanimously approving the minutes of the October 9, 2023, Regular Board Meeting, as presented.
Page 1 of 4

OLD BUSINESS
Update on Newsletter and Website

Mr. Jackson stated that there had been “bigger fish to fry” but that we needed to get moving on this item. This item will be brought back to the next meeting.

Update on Fountain Installation

Ms. Bethel stated that the appointment with FPL was today. The electrician met with FPL to lay his final lines and now the final two inspections should be completed within a week. The fountain has been ordered and should arrive around the time the inspection is completed.

Update Regarding Encroachment Issue

Ms. Bethel indicated that she had met with Mr. Wells last week and they went over the project. He was about a third done. So far, it looks very nice with pictures to cross reference the encroachments in the front and back of the home.

Update on National Village Tree Trimming

Ms. Bethel noted she had spoken with Mr. Russ and this project had been completed. Mr. Jackson asked if it had been verified because he still had some work to be completed and Ms. Bethel replied that it had not been verified. Mr. Jackson noted that we needed confirmation that it had been completed and not just take the vendor’s word and to let him know and he can verify the work has been completed.

Update on 1277 Rosegate Boulevard Swell Issue

Ms. Bethel advised she had followed up with the vendor and they will not be coming back out for a small job. We need to find another vendor to complete this project. Ms. Bethel stated that she would look up some vendors and grab some proposals for the next meeting.

Update on Fence Line Maintenance (Northern/Western)

Ms. Bethel indicated that when she first reached out to the City of Riviera Beach, she spoke with someone who told her they do maintenance in this area and that they will add it to the job list to be maintained. Then Mr. Russ mentioned that someone from the City of Riviera Beach had called and told him that the City no longer maintains this area. Ms. Bethel noted she followed up with this gentleman and he stated that this was correct. At one point, the City did maintain this area but stopped due to the land up to the embankment being owned by Thousand Oaks HOA. Ms. Bethel stated that they mentioned that they would be willing to attend a meeting if needed. Mr. Jackson stated he would like them to attend the next meeting. A Lengthy discussion ensued. Mr. Towns stated that we need to get something in writing from the City stating that they no longer maintain this area; they cannot just neglect their ownership. Mr. Jackson stated they should get a land survey. Mr. Towns indicated that a survey was on file and Mr. Smith noted that maybe they should check with Mr. Palen first. The Board agreed.

Update on Resident’s Outstanding Bill from Statewide Grading, LLC

Page 2 of 4

Ms. Bethel stated that she had collected the check from the resident. In addition, Mr. Jackson discovered Mr. Palen billed for the work completed and it was supposed to be billed to the resident. Ms. Bethel noted she had spoken with Mr. Palen about this, and he will credit the fees back and apply it to the next invoice.

NEW BUSINESS
Consider Tree Trimming Proposals along Congress

Ms. Bethel directed the Board’s attention to the meeting book to review the proposals. Mr. Jackson noted that he and Ms. Bethel met along with Mr. Russ to name and count all the trees that needed maintenance. Mr. Jackson stated that he met with Only Trees and he was very impressed with how well he identified all the trees, how knowledgeable he was about the trees and informed him what trees actually needed maintenance and which ones did not. Mr. Knowles asked if there were any trees that needed to be replaced and if so, were they included in the proposal. Mr. Jackson stated no and explained further.

A motion was made by Mr. Gaede, seconded by Mr. Knowles and unanimously passed approving Only Trees to trim trees along Congress in the amount of $13,480.

Discussion Regarding Pressure Cleaning of Sidewalk along Congress

Ms. Bethel advised that this was sent over by the HOA. Mrs. Gaede of the Thousand Oaks HOA stated that she collected all the proposals and selected J&S Exterior because they were the best priced.

A motion was made by Mr. Knowles, seconded by Mr. Smith and unanimously passed approving J&S Exterior to clean along Congress at a cost of $1,750.

Consider Preserve/Dry Conservation Area Proposals

Ms. Bethel stated that there was a little bit of confusion the first time she asked him to prepare the proposals but here are the revised proposals for the Board’s review. The Board inquired about the price they paid last year for the same service. Ms. Bethel stated $23,500 and $12,500. The Board thinks it is too high. Mr. Jackson wants to negotiate the price and bring it back to next month’s meeting.

Discussion Regarding Fencing Repairs/Replacement along Walmart Side

Ms. Bethel indicated that we were in the process of getting a proposal from Fencing Florida. Mr. Jackson and she will be meeting with the gentleman this Wednesday to get proposals for a new fence and to repair the fence. Mr. Jackson stated that when he rode in that area with Ms. Bethel, they noticed the damage along the fence.

Consider National Village Fenceline Tree Trimming

Ms. Behel stated that Mr. Russ cut CDD property along the National Village fenceline area with authorization from the Board and asked the Board to review. Mr. Jackson asked what they paid last year and she stated $9,000.

A motion was made by Mr. Gaede, seconded by Mr. Towns and unanimously passed approving the Russ Total Lawn Maintenance proposal in the amount of $9,000.

Page 3 of 4

AUDIT SELECTION COMMITTEE
Ranking of Proposal/Consider Selection of an Auditor

Ms. Bethel stated that a few meetings ago the Board selected themselves as the Audit Committee so that an auditor could be selected. An ad was posted and the auditors who submitted proposals were presented on Page 29 of the meeting book. Management suggests hiring Grau and Associates, which is the current auditor. Mr. Knowles asked if these were minority contracts. Mr. Jackson stated that they were when they initially selected the firm. Ms. Bethel stated the ad was posted this in the Palm Beach Post and that there are not many firms that audit CDD’s and these were the only two that had submitted a bid.

A motion was made by Mr. Smith, seconded by Mr. Gaede and unanimously passed selecting Grau & Associates as the District’s auditor.

ADMINISTRATIVE MATTERS

There were no Administrative Matters to come before the Board.

ATTORNEY MATTERS

There were no Attorney Matters.

BOARD MEMBER COMMENTS

Mr. Knowles stated his fountain lights had been down for days. Ms. Bethel stated she would contact the vendor to come out and take a look.

ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting was adjourned at 5:12 p.m. There were no objections.

Secretary/Assistant Secretary	Chair/Vice Chair

Page 4 of 4

Dry Conservation Area in Thousand Oaks
JOHN RUSS <john_a_russ@yahoo.com>
Mon 11/6/2023 1:06 PM
To:Sylvia Bethel <sbethel@sdsinc.org>
Russ Total Lawn Maintenance L.L.C. 1731 Ave F.
Riviera Beach Fl. 33404 John Russ

Thousand Oaks COD,
The following is the proposal for the tree trimming at 1034 Center Stone Lane in Riviera Beach. Work is to be performed in the Dry Conservation area located in the southeast corner of the property. If you should have any questions please do not hesitate to contact me at: (561) 319-7110.

Tree Trimming Proposal Introduction

This document proposes that Russ Total Lawn Maintenance will perform the necessary Tree Trimming in an effort to maintain the natural resources and beauty of the property. The goal is to maintain a conspicuous landscape for residents and visitors.
R.T.L.M. will be responsible for the following deliverables.

Deliverables

Dry Conservation Area

Raising the canopy on all low hanging Live Oak, Mango and other trees throughout designated area
Intercept all branches protruding toward buildings at lease 10 feet
Hurricane prune all Palm trees
Remove any dead or diseased trees or branches
Safely and completely remove all non-native vegetation throughout designated area
Clear path for safe passage of vehicles
Elevate and trim Coco plums throughout area
Collect and disposed all generated debris

Compensation

Our complete price for this project base on the deliverables outlined is: $18,500.00. If approved we would like to request $9,250.00 in advance and $9,250.00 upon completion.

Thanks again for allowing Russ Total Lawn Maintenance to submit this proposal. Our company is small enough to give your property the attention it deserves and yet we are large enough to handle the equipment and labor necessary to do the job right and on time!

Re: Preserve Area
Sylvia Bethel <sbethel@sdsinc.org>
Mon 12/4/2023 10:13 AM
To:Sylvia Bethel <sbethel@sdsinc.org >
Russ Total Lawn Maintenance L.L.C. 1731 Ave F.
Riviera Beach Fl. 33404 John Russ

Thousand Oaks CDD,
The following is the proposal for the tree trimming at 1034 Center Stone Lane in Riviera Beach. If you should have any questions please do not hesitate to contact me at: (561} 319-7110.

Tree Trimming Proposal Introduction

This document proposes that Russ Total Lawn Maintenance will perform the necessary Tree Trimming in an effort to maintain the beauty of the property. The goal is to maintain a conspicuous landscape
for residents and visitors.
R.T.L.M. will be responsible for the following deliverables.

Deliverables

Preserve Area

Raising the canopy on all low hanging Live Oak and other Hardwood Trees throughout designated area
Intercept all branches protruding toward buildings at lease 10 feet
Hurricane prune all Palm trees
Trim and reshape Coco Plums
Remove any dead or diseased trees or branches
Dispose of all existing and generated debris

Our complete price for this project base on the deliverables outlined is: $23,500.00. If approved we would like to request $11,750 in advance and $11,75.00 upon completion.

Thanks again for allowing Russ Total Lawn Maintenance to submit this proposal. Our company is small enough to give your property the attention it deserves and yet we are large enough to handle the equipment and labor necessary to do the job right and on time!