The Thousand Oaks Community Development District is a special purpose unit of local government created under Florida Law, chapter 190, for the purpose of financing, constructing, operating, and maintaining community-wide infrastructure, improvements, and services for the benefit of the properties within its boundaries.

PALM BEACH COUNTY REGULAR BOARD MEETING JANUARY 8, 2023
4:15 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.thousandoakscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT
Thousand Oaks HOA Office 1034 Center Stone Lane Riviera Beach, Florida 33404
REGULAR BOARD MEETING
January 8, 2024
4:15 p.m.

Call to Order
Proof of Publication…	Page 1
Moment of Silence
Establish Quorum
Additions or Deletions to Agenda/ Board Member Disclosures
Approval of Minutes
December 11, 2023 Regular Board Meeting Minutes…	Page 3
Comments from the Public for Items Not on the Agenda
Old Business
Update on Newsletter and Website
Update on Fountain Installation
Update Regarding Encroachment Issue
Update on 1277 Rosegate Blvd. Swell Issue
Update on Fence Line Maintenance (Northen/Western)
Update Tree Trim Project along Congress
Update on Pressure Cleaning of Sidewalk along Congress
Update Regarding Fountain Repairs
Update on Preserve/Dry Conservation Project
Update on 2024 Conferences
New Business
Administrative Matters
Attorney Matters
Board Members Comments
Adjourn

PALM BEACH

•

Notary Public State of Florida Brenda M Simmons

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My Commiss\on HH 333528

STATE OF FLORIDA COUNTY OF PALM BEACH:

Before the undersigned authority personally appeared ANGELINA GARAY, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Palm Beach Daily Business Review Ilk/a Palm Beach Review, of Palm Beach County, Florida; that the attached copy of .idvertisement, being a Legal Advertisement of Notice in the matter of

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE - NOTICE IS HEREBY GIVEN THAT THE BOARD OF SUPERVISORS OF THE THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT WILL HOLD REGULAR MEETINGS AT 4:15 P.M.. ETC.

in the XXXX Court.
was published in a newspaper by print in the issues of Palm Beach Daily Business Review f/k/a Palm Beach Review on

09/29/2023

Affiant further says that the newspaper complies wfth all legal requirements for publication in chapter 50, Florida Statutes.

(SEAL)
ANGELINA GARAY personally known to me

THOUSAND OAKS COMMUNITY DIVEl.OPMENT DISTRICT

t

FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Thousand Oaks Community Develop­ ment District will hokl Regular Meetings at 4:15 p.rn. In the Thousand Oaks HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404, on the following dates:
October 9, 2023
November 13, 2023
December 11, 2023
January 8, 2024
February 12, 2024
March 4, 2024
April 8, 2024
May 13, 2024
June 10, 2024
Ju!y 8, 2024
August 12, 2024
September 9, 2024
The purpose of the meetings is to conduct any business coming before the Board. The meetings are open to the public and will be conducted In accordance with the provisions of law. Cop es of the Agendas for any ] of the meetings may be obtained from the District's website or by contacting the District Manager
at (561) 630-4922 and/or toll free at I
1-877-737-4922 prior to the dale of the particular meeting.
From time to time one or more Supervisors may participate by telephone; therefore, at the location of these meetings there will be a speaker telephone present so that intetested persons can attend the meetings at the above location and be fully informed of 1he discussions taking place either In person or by telephone communication. Meetings may be continued as found necessary to a time and place specified on the record.
If any person decides to appeal

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
DECEMBER 11, 2023

CALL TO ORDER

The December 11, 2023, Regular Board Meeting of the Thousand Oaks Community Development District (the “District”) was called to order at 4:17 p.m. in the Thousand Oaks’ HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the Palm Beach Post on September 29, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Board Meeting, as legally required.

MOMENT OF SILENCE

ESTABLISH A QUORUM

A quorum was established by the presence of Chairman Jeff Jackson, Vice Chairman Rance Gaede and Supervisors Malachi Knowles, Horace Towns and Corey Smith.

Staff present included District Manager Sylvia Bethel of Special District Services, Inc.

ADDITIONS OR DELETIONS TO THE AGENDA

Mr. Knowles requested the addition of a Fountain Repair Update to the agenda. Mr. Jackson added an Update on Fountain Repairs under Old Business.

A motion was made by Mr. Knowles, seconded by Mr. Smith and unanimously passed approving the addition of an Update on Fountain Repairs under Old Business.

APPROVAL OF MINUTES
November 13, 2023, Regular Board Meeting

The minutes of the November 13, 2023, Regular Board Meeting were presented for consideration.

A motion was made by Mr. Gaede, seconded by Mr. Smith and passed unanimously approving the minutes of the November 13, 2023, Regular Board Meeting, as presented.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

OLD BUSINESS
Update on Newsletter and Website

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Mr. Jackson advised they would keep this item on the agenda, but that there were other items that need to be completed first. Mr. Knowles would like to reach out to a young lady about the website. Mr. Jackson was okay with that action.

Update on Fountain Installation

Ms. Bethel stated that the vendor normally waited until they were done with inspections before ordering the fountain and having it sit at their location. The order was placed last week and the company is closed due to the holidays so the fountain will be ready after the holiday.

Mr. Knowles inquired about vendor communication and documents, asking if the Board receives these documents? Mr. Jackson indicated that was what the management company was for; to handle all documents and communication with the vendors. If you would like any of this information, you can request it from the management company.

Update Regarding Encroachment Issue

Ms. Bethel indicated that Mr. Wells was close to completing this project.

Update on 1277 Rosegate Boulevard Swell Issue

Ms. Bethel advised that Mr. Jackson had met with a vendor early last week and she followed up with the vendor several times and he has not yet provided the proposal. That Friday, Mr. Smith met with another vendor and the vendor stated that this was a project for an engineer. Ms. Bethel stated that she thinks that she should follow up with the District Engineer to see if he has another vendor besides StateWide Grading. Mr. Jackson stated he was okay with this action.

Update on Fence Line Maintenance (Northern/Western)

Ms. Bethel stated that she and Mr. Jackson had discussed this via telephone, and it was discovered that this was owed by Thousand Oaks HOA. Mr. Jackson stated that they still need to know who owns the embankment, how they can maintain Wal-Mart’s side and not Thousand Oaks HOA side. These are questions that need to be asked. A lengthy discussion ensued. Mr. Towns stated that they should start with Mr. Mock Ross first. Mr. Jackson asked Ms. Bethel to get the response in writing and forward it to the Board.

Update on Tree Trimming Project along Congress

Ms. Bethel stated that Only Trees began the project today and it will run through December 13th. Mr. Jackson stated they were doing a really good job. However, they are adjusting their proposal by removing trees that have Christmas lights and adding a tree to be cut. Mr. Jackson asked that the revised contract be brought to the Board.

Update on Pressure Cleaning of Sidewalk along Congress

Ms. Bethel advised she had spoken with the vendor and he indicated that he had spoken with CJ from the HOA, and she told him she would let him know when he could start the project, after the HOA meeting, because both projects needed to be done at the same time. Mr. Jackson asked Ms. CJ for clarification, and

Page 2 of 4

she stated that was correct; after the HOA meeting tonight, she will contact the vendor to let him know he could move forward with the project and e-mail Ms. Bethel with the start dates.

Update Regarding Fence Repair/Replacement along Walmart Side

Ms. Bethel advised that she had followed up with the vendor, however this was not CDD property, therefore, they did not move forward with this project. Mr. Jackson agreed that was correct- this is HOA property and he asked Ms. Bethel to follow up with a phone call to Mr. Ross and the HOA will take it from there.

Update on Fountain Repairs

Ms. Bethel advised that she had contacted the vendor about the lights. He came out and indicated that the issue was due to daylight savings, so he reset all the timers. Mr. Knowles contacted Ms. Bethel about the fountain again, and she reached out to the vendor and the vendor came back out and stated that the lights were down, but they were under warranty. The order was placed and it should be fixed before the holidays. Mr. Knowles stated he was not satisfied with the service or tracking. For tracking purposes he would like e-mail correspondence going forward.

NEW BUSINESS
Consider Preserve/Dry Conservation Area Proposals

Ms. Bethel advised that she had followed up with Mr. Russ and he revised his proposal for the Preserve and he advised that he had spoken with Mr. Jackson about the Dry Conservation proposal. Mr. Jackson stated that he walked the area with Mr. Russ, and it is a lot more work than last year. This proposal covers more area than last year. Mr. Knowles asked if we received other proposals. Mr. Jackson advised that “Only Trees” did not want to bid the project. Ms. Bethel stated that she suggested to the board a few meetings ago to get a proposal from Mr. Russ, due to his previous experience and knowledge of requirements, and the board agreed.

A motion was made by Mr. Gaede, seconded by Mr. Towns, and unanimously passed approving the Preserve/Dry Conservation Area proposals with Russ Total Lawn Maintenance, LLC in the amount of
$23,500.00 Preserve/$18,500.00 Dry Conservation.

ADMINISTRATIVE MATTERS

There were no Administrative Matters to come before the Board.

ATTORNEY MATTERS

There were no Attorney Matters.

BOARD MEMBER COMMENTS

Mr. Knowles asked Mr. Jackson if he found an organization: the League of Cities or Palm Beach County Days that he would recommend. Mr. Jackson suggested both. Mr. Jackson stated that Mr. Towns and himself will attend Palm Beach County Days and Mr. Knowles will provide dates for the League of Cities.

ADJOURNMENT

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There being no further business to come before the Board, the Regular Board Meeting was adjourned at 4:54 p.m. There were no objections.

Secretary/Assistant Secretary	Chair/Vice Chair

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