The Thousand Oaks Community Development District is a special purpose unit of local government created under Florida Law, chapter 190, for the purpose of financing, constructing, operating, and maintaining community-wide infrastructure, improvements, and services for the benefit of the properties within its boundaries.

PALM BEACH COUNTY REGULAR BOARD MEETING FEBRUARY 12, 2024
4:15 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.thousandoakscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT
Thousand Oaks HOA Office 1034 Center Stone Lane Riviera Beach, Florida 33404
REGULAR BOARD MEETING
February 12, 2024
4:15 p.m.

Call to Order
Proof of Publication…	Page 1
Moment of Silence
Establish Quorum
Additions or Deletions to Agenda/ Board Member Disclosures
Approval of Minutes
January 8, 2024 Regular Board Meeting Minutes…	Page 3
Comments from the Public for Items Not on the Agenda
Old Business
Update on Newsletter and Website
Update on Fountain Installation
Update on 1277 Rosegate Blvd. Swell Issue
Update Tree Trim Project along Congress…	Page 6
Update on Pressure Cleaning of Sidewalk along Congress
Update Regarding Fountain Repairs
Update on Preserve/Dry Conservation Project
Update on 2024 Conferences…	Page 11
Update on Logo Trademark…	Page 15
Update Regarding Encroachment Issue (Presentation by Mr. Wells)
New Business
Discussion Regarding Irrigation along Congress
Consider Approval of Proposal from SLB General Contracting, LLC	Page 16
Discussion Regarding Travel Policy…	Page 17
Administrative Matters
Attorney Matters
Board Members Comments
Adjourn

PALM BEACH

Notary Public State of Florida
Brenda M Simmons
.-, 	My Commiss\on HH 333528
mi11\im1SW	Expires 111221202s

STATE OF FLORIDA COUNTY OF PALM BEACH:

Before the undersigned authority personally appeared ANGELINA GARAY, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Palm Beach Daily Business Review Ilk/a Palm Beach Review, of Palm Beach County, Florida; that the attached copy of .idvertisement, being a Legal Advertisement of Notice in the matter of

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE - NOTICE IS HEREBY GIVEN THAT THE BOARD OF SUPERVISORS OF THE THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT WILL HOLD REGULAR MEETINGS AT 4:15 P.M.. ETC.

in the XXXX Court.
was published in a newspaper by print in the issues of Palm Beach Daily Business Review f/k/a Palm Beach Review on

09/29/2023

Affiant further says that the newspaper complies wfth all legal requirements for publication in chapter 50, Florida Statutes.

(SEAL)
ANGELINA GARAY personally known to me

THOUSAND OAKS COMMUNITY DEVEl.OPMENT DISTRICT

t

FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Thousand Oaks Community Develop­ ment District will hokl Regular Meetings at 4:15 p.rn. In the Thousand Oaks HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404, on the following dates:
October 9, 2023
November 13, 2023
December 11, 2023
January 8, 2024
February 12, 2024
March 4, 2024
April 8, 2024
May 13, 2024
June 10, 2024
Ju!y 8, 2024
August 12, 2024
September9, 2024
The purpose of the meetings is to conduct any business coming before the Board. The meetings are open to the public and will be conducted In accordance with the provisions of law. Cop es of the Agendas for any ] of the meetings may be obtained from the District's website or by contacting the District Manager
at (561) 630-4922 and/or toll free at I
1-877-737-4922 prior to the dale of the particular meeting.
From time to time one or more Supervisors may participate by telephone; therefore, at the location of these meetings there will be a speaker telephone present so that intetested persons can attend the meetings at the above location and be fully informed of 1he discussions taking place either In person or by telephone communication. Meetings may be continued as found necessary to a time and place specified on the record.
If any person decides to appeal

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
JANUARY 8, 2024

CALL TO ORDER

The January 8, 2024, Regular Board Meeting of the Thousand Oaks Community Development District (the “District”) was called to order at 4:17 p.m. in the Thousand Oaks’ HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the Palm Beach Post on September 29, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Board Meeting, as legally required.

MOMENT OF SILENCE

ESTABLISH A QUORUM

A quorum was established by the presence of Chairman Jeff Jackson, Vice Chairman Rance Gaede and Supervisors Malachi Knowles, Horace Towns and Corey Smith.
Staff present included District Manager Sylvia Bethel of Special District Services, Inc.
ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

APPROVAL OF MINUTES
December 11, 2023, Regular Board Meeting
The minutes of the December 11, 2023, Regular Board Meeting were presented for consideration.
A motion was made by Mr. Knowles, seconded by Mr. Smith and passed unanimously approving the minutes of the December 11, 2023, Regular Board Meeting, as presented.
COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
OLD BUSINESS
Update on Newsletter and Website

Mr. Knowles indicated he was short on response and requested that this item be placed on the February agenda.

Update on Fountain Installation
Page 1 of 3

Ms. Bethel advised that when she had spoken with the vendor, they indicated that the fountain arrival and installation would be completed in 3 weeks.

Update Regarding Encroachment Issue

Ms. Bethel advised that she had met with Mr. Wells who indicated that the project had been completed with the exception of a few minor changes and would be ready for presentation at the February meeting.

Update on 1277 Rosegate Boulevard Swell Issue

Ms. Bethel advised that she had reached out to the engineer who sent several e-mails to different vendors. One vendor came out late last week to inspect the location and advised that the proposal would be ready soon.

Update on Fence Line Maintenance (Northern/Western)

Ms. Bethel stated that it was determined at the last meeting that this was HOA property, however, she called Mock Ross several times and left messages with no return calls. Mr. Gaede stated that this should be removed from the agenda and the HOA would take it over from here.

Update on Tree Trimming Project along Congress
Ms. Bethel stated the project had been completed, however, at the last meeting Mr. Jackson stated that some trees were removed due to holiday lights. Therefore, Ms. Bethel is awaiting the revised invoice for the Board’s review.
Update on Pressure Cleaning of Sidewalk along Congress

Ms. Bethel advised that this project would begin January 25 – January 31.

Update Regarding Fountain Repairs

Ms. Bethel indicated that she had followed up with the vendor and found out that the part will ship this week and should be installed by the end of next week. Mr. Knowles stated that he was very dissatisfied with this vendor and that he sent an email to Ms. Bethel and is unsure as to why it was not shared with the Board. The fountain has been without lights since October and no payments should be released to the vendor until it is repaired. Ms. Bethel stated that the company that ships the lights were closed for the holidays and that the part was under warranty so the District will be billed only for labor. The vendor has not yet sent an invoice because the lights have not been replaced and payments are not released until the job has been completed. Mr. Gaede stated, for future repairs, maybe they can look at other companies if they warranty fountain their parts.

Update on Preserve/Dry Conservation Project

Ms. Bethel indicated she had spoken with Mr. Russ and they had some setbacks due to other companies cutting trees on the property but said this would be completed today. Ms. Bethel stated once this project has been completed and Mr. Jackson returns from his conference, she will schedule a ride-through with Messrs. Jackson and Russ.
Page 2 of 3

Update on 2024 Conferences

Mr. Knowles stated that the Palm Beach County Day Conference was this week. Messrs. Jackson and Towns should be on their way, if not already there.

He further stated that the National League of Cities was in Washington this February/March and he does not deem this beneficial to attend. However, the Florida League of Cities would benefit the Board and he suggests that all Board Members attend, as he would like to attend himself.

Ms. Bethel stated that the FASD conference in Orlando would be held June 10-13 this year. Mr. Palen normally sends an email to the Board with information about this conference.

NEW BUSINESS

There were no New Business items to come before the Board.

ADMINISTRATIVE MATTERS

There were no Administrative Matters to come before the Board.

ATTORNEY MATTERS
Ms. Bethel advised that Mr. Palen was still out but should be at the February meeting.
BOARD MEMBER COMMENTS
Mr. Jackson stated that Mr. Wells had completed his project and there were some trees on CDD property that needed to be cut. He would like a motion for a not to exceed amount of $5,000/$10,000 to get this done. Mr. Knowles asked if this could wait until the next meeting. Mr. Smith stated he would like to have more information before making a decision. Mr. Jackson stated he wanted to get it completed at the same time as the HOA, since they are already trimming trees, but it can wait until the next meeting.

Mr. Towns stated that the trademarking needed additional questions answered and the attorney that initially completed this for the District had since passed. He will need to find another attorney to complete this task. Mr. Jackson asked if this could be taken care of now. Mr. Towns stated once he finds an attorney, then he can get with Ms. Bethel to move forward.
ADJOURNMENT
There being no further business to come before the Board, the Regular Board Meeting was adjourned at 4:34 p.m. on a motion made by Mr. Knowles, seconded by Mr. Smith and passed unanimously.

Secretary/Assistant Secretary	Chair/Vice Chair
Page 3 of 3

PO Box 7144
Jupiter, FL 33468
onlytrees@bellsouth.net
561-747-8050

Invoice

Date	Invoice #	
12/13/2023	62992	

Bill To
Thousand Oaks CDD
c/o Special District Services, Inc. 2501-A Burns Road
Palm Beach Gardens, FL 33410

P.O. No.

Terms

Item	Quantity	Description	Rate	Location	Amount	
		Tree Services @ Thousand Oaks Master Association, Inc.
1085 Center Stone Lane Riviera Beach, FL 33404				

Sabal Palms	
112	ROADSIDE BERM
Sabal Palms trimmed	
40.00		
4,480.00	
Royal Palms	4	Royal Palms trimmed	50.00		200.00	
Oak Tree th...	40	Live and Laurel Oak Trees-thin and raise canopies on Thousand Oaks HOA side only (the part of tree accessible from the street)
NOTE: 15 Oak Trees at entrance were not trimmed as they have Holiday lights in them	105.00		4,200.00	

Palm Remo...	
2	
Sabal Palm Trees Removed/base cut NOTE: Trees have significant decay and are leaning over sidewalk.
Removing is recommended as they
pose a risk.	
375.00		
750.00	

Rep

C3

Thank you for your business, we appreciate it very much!

Page 1

Total

Due on receipt

Payments/Credits
Balance DPuaege 6

PO Box 7144
Jupiter, FL 33468
onlytrees@bellsouth.net
561-747-8050

Invoice

Date	Invoice #	
12/13/2023	62992	

Bill To
Thousand Oaks CDD
c/o Special District Services, Inc. 2501-A Burns Road
Palm Beach Gardens, FL 33410
P.O. No.	Terms	
						Due on receipt	
Item	Quantity		Description	Rate	Location	Amount	
Brazilian Pe...		2	Brazilian Pepper removed/base cut	87.50		175.00	
Tree Removal		2	Silver Buttonwood Tree Removal/base cut	137.50		275.00	
Buttonwoo...		2	Silver Buttonwood Tree trimmed	137.50		275.00	
Saw Palmet...		4	Saw Palmetto Cluster trimmed back off sidewalk only	50.00		200.00	
Cypress Tree		4	Cypress Tree trimmed	100.00		400.00	
Tree Removal		9	Holly Tree Removal/base cut	75.00		675.00	
Holly Tree		8	Holly Tree trimmed	34.375		275.00	

Palm Trees			TERMS:
The Palm Trees will be trimmed at the 9-3 o'clock level. The seed pods and fruit will be removed.				
Thin			Thin: Selective pruning to reduce density of live branches				

Rep

C3

Thank you for your business, we appreciate it very much!

Page 2

Total
Payments/Credits
Balance DPuaege 7

PO Box 7144
Jupiter, FL 33468
onlytrees@bellsouth.net
561-747-8050

P.O. No.

Invoice

Date	Invoice #	
12/13/2023	62992	

Terms

Thousand Oaks CDD
c/o Special District Services, Inc. 2501-A Burns Road
Palm Beach Gardens, FL 33410

Bill To

Due on receipt

Item
Raise

Quantity

Description
Raise: Selective pruning to provide vertical clearance

Rate

Location

Amount

Base Cut

Base of tree/stump is the part of a tree that remains after the main tree is removed. It was formerly the base of the tree, which is now gone.

Rep

C3

Thank you for your business, we appreciate it very much!

Page 3

Total
Payments/Credits
Balance DPuaege 8

PO Box 7144
Jupiter, FL 33468
onlytrees@bellsouth.net
561-747-8050

P.O. No.

Invoice

Date	Invoice #	
12/13/2023	62992	

Terms

Thousand Oaks CDD
c/o Special District Services, Inc. 2501-A Burns Road
Palm Beach Gardens, FL 33410

Bill To

Due on receipt

Item
Owner Per...

Quantity

Description
Owner Permission. The property owner warrants that all trees, plant material and premises upon which work is to be performed are either owned by him/her or that permission for the work has been obtained from the owner. Only Trees, LLC is to be held harmless from all claims for costs, loss, damages, liability, expense, penalty or fine whatsoever resulting from the customer’s failure to obtain such permission, including any such charges due to any suggested or actual violation or failure to comply with any laws, statutes, ordinances, and regulations issued by any private or public governmental body or subdivision.

Rate

Location

Amount

Ansi A300

All work performed by Only Trees, LLC will be in accordance with the American National Standards Institute (ANSI) A300 Standard for Tree Care Operations unless otherwise noted.

Rep

C3

Thank you for your business, we appreciate it very much!

Page 4

Total
Payments/Credits
Balance DPuaege 9

PO Box 7144
Jupiter, FL 33468
onlytrees@bellsouth.net
561-747-8050

P.O. No.

Invoice

Date	Invoice #	
12/13/2023	62992	

Terms

Thousand Oaks CDD
c/o Special District Services, Inc. 2501-A Burns Road
Palm Beach Gardens, FL 33410

Bill To

Due on receipt

Item
Debris

Quantity

Description
Complete clean-up and debris removal is included in this estimate/invoice.

Rate

Location

Amount

Convenienc...

For all credit card transactions Only Trees LLC will assess a 2.75%
non-refundable convenience fee.

Rep

C3

Thank you for your business, we appreciate it very much!

Total
Payments/Credits

$11,905.00
$0.00

Page 5

Balance DPaugee 10 $11,905.00

From: Frank Palen <palen@caldwellpacetti.com>
Sent: Wednesday, January 31, 2024 12:25 PM
To: Corey Smith (cmsmithlaw@gmail.com) <cmsmithlaw@gmail.com>; Horace Towns (thehoracetowns@gmail.com) <thehoracetowns@gmail.com>; Jeffery Jackson (jack3177@aol.com)
<jack3177@aol.com>; Malachi Knowles (malachiknowles@icloud.com) <malachiknowles@icloud.com>; Rance Gaede (gaeder@yahoo.com) <gaeder@yahoo.com>
Cc: Sylvia Bethel <sbethel@sdsinc.org>
Subject: FW: Save the Date for Blazin' Saddles

Dear Board of Supervisors,
FYI. Mark your calendars. Sounds like a country western experience this year! Don’t forget your boots.
Frank

Frank S. Palen, Esq., AICP
Caldwell Pacetti Edwards Schoech & Viator LLP FCB Bank Building
1555 Palm Beach Lakes Boulevard, Suite 1200 West Palm Beach, Florida 33401
Tel.: (561) 655-0620
Fax: (561) 655-3775
E-mail: palen@caldwellpacetti.com

From: FASD Events <angela@fasd.ccsend.com>
Sent: Tuesday, January 30, 2024 4:30 PM
To: Frank Palen <palen@caldwellpacetti.com>
Subject: Save the Date for Blazin' Saddles

Join us for the FASD Annual Conference - Blazin' Saddles, scheduled June 10 - 13, 2024, at the Rosen Plaza in Orlando, FL.	

This year's conference will be both fun-filled and educational as we plan for new and innovative ways to strengthen special purpose government through education, the exchange of ideas, and active involvement in the legislative process.

With fresh sponsorship opportunities, additional evening events, impactful pre- conference courses, and an array of new speakers, the year's Annual Conference is guaranteed to be a success.

To provide a sneak peek into what awaits, here's a preview of the speakers and events that have been confirmed:	
MONDAY, JUNE 10	

State-mandated Four Hour Training Online Course

Last year, the Florida Legislature passed a law requiring all Special District elected officials to receive four hours of ethics-specific training each year.

We are proud to offer a special district-specific ethics continuing education course to our members, as well as non-members. We are bringing the state-required ethics course to you in-person at our Annual Conference.

This will require a separate sign up during Annual Conference registration.	
TUESDAY, JUNE 11	

Samantha Livingstone, Olympic Gold Medalist
Keynote Speaker

It's time to develop the skills, strategies, and supports to help you and those you lead to positively cope with challengers, stress, and struggle so you can live free, lead mindfully, and rise through hard things.

It's time to cultivate greatness and fulfillment by honoring our whole-selves.

WEDNESDAY, JUNE 12

Exciting Updates and More!

We are thrilled to announce necessary updates across various domains:

Property/Casualty Insurance
Cybersecurity for Onsite Technology & SCADA
National Special Districts Coalition Briefing

End the Annual Conference experience on a high note with our exclusive Top Golf event. Network with industry leaders, share insights, and enjoy a fun-filled evening at the intersection of business and leisure.

The Conference Committee has incorporated the following themes:

Monday, June 10

Tuesday, June 11

Wednesday, June 12	Badges & Buckles

Boots & Cowboy Hats

Wild West Wednesday	

FASD.com	

Florida Association of Special Districts | 120 S Monroe Street, Tallahassee, FL 32301 Unsubscribe palen@caldwellpacetti.com
Update Profile | Constant Contact Data Notice Sent by angela@fasd.ccsend.com

11111	lnstagram Lead
Invoice # 794 1/24/24

To:

Thousand Oaks COD c/o Special District Services, Inc 561-630-4922 ext 227
sbethel@sdsinc.org

2501A Burns Road
Palm Beach Gardens, FL 33410

From:

Willishia Plant
305-794-0234
WPlant@esquirelitgroup.com

801 Brickell Ave
Suite 800
Miami, Florida 33131 USA

Item	Qty/Hrs	Tax	Price	Subtotal

Trademark Package
The Legal Services to be provided by Firm to Client are the completion of a Trademark Assessment and evaluation of the Previously filed mark, consultation time of up to thirty (30) minutes regarding the Client's trademark application status, tracking Client's trademark application, and responding to one Office Action issued by the USPTO which require thirty (30) minutes of time or less to answer ("Legal Services"). All additional services are at an additional charge. Firm will perform the Legal Services called for under this Agreement, keep Client Informed of progress and developments, and respond promptly to Client's inquiries and communications. Client will cooperate with Firm, be available as requested, provide necessary declarations. promptly pay all fees and costs, and keep Firm informed of client's whereabouts and current street address, telephone number(s), fax number. and e-mail address at all times. Client understands this is an application process which could result in denial of the Client's trademark. Law Office of W. Plant makes no representations or warranties as to the outcome of the prosecution of Client's trademark application(s), and all expressions made by us relating thereto are matters of opinion only.
us relating thereto are matters of opinion only.

$1,150.00	$1,150.00

Subtotal: $1,150.00
Tax: $0.00
Total: $1,150.00
Remainder: $1,150.00

SLB General Contracting, LLC
6900 Barbour Road, West Palm Beach, FL 33407 Phone: 561-619-6822 Fax: 561-660-5349

Proposal

Special District Services Attn: Sylvia Bethel 2501A Burns Road
Palm Beach Gardens Fl, 33410 561.630.4922 ext 227
sbethel@sdsinc.org

Date:	January 8, 2024 Project:	 Thousand Oaks
Palm Beach Gardens Palm Beach Gardens

SCOPE OF WORK	QTY	UNITS	UNIT$	TOTALS

Mobilization	LS	$1,160.00	$1,160.00	
2 Replace Rip Rap outfall pad at structures #5, #10, #16, #27, #64, & #116 - includes				
removal of existing rip rap bags, regrade lo remove hump, install new rip rap bags on				
filter fabric with last two rows of bags pinned, sod disturbed access points.	Ls	
$46,950.00	
$46,950.00	
3 Box Culvert structure #126 & #125 - Remove excess soil in front of and inside each				
end of box culvert and sod disturbed areas	Ls	$3,850.00	$3,850.00	

NOTES
No surveys or engineering is included.
We have excluded any permits and permit costs.
We have excluded the watering and grow-in of sod.

Total!  $51,sso.oo I

Thank you for allowing SLB General Contracting the opportunity to bid this project. Please contact us with any questions regarding the above.

SLB General Contracting, LLC

Accepted:	Date: -------

3. This Resolution shall take effect upon adoption

THIS RESOLUTION PASSED AND WAS ADOPTED BY THE BOARD OF SUPERVISORS OF THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT ON May 9, 2022.

ATTEST:

THOUSAND	OAKS	COMMUNITY DEVELOPMENT DISTRICT

B	
Assistant Secretary

{22-0509]

A RESOLUTION NO. 2022- ooi OF THE BOARD OF SUPERVISORS OF THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT AMENDING RESOLUTION 2018-05 (TRAVEL AND TRAINING EXPENSE REIMBURSEMENT POLICY); PROVIDING FOR REPEAL OF RESOLUTIONS IN CONFLICT; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS Thousand Oaks Community Development District (the 'District') is an independent special district of the State of Florida established by and operating in accordance with Chapter 190, F.S. and Ordinances 2968 and 2989 of the City of Riviera Beach Florida (collectively the 'Authorizing Legislation )· and

WHEREAS Section 112.061(14) F.S. confers the authority for a special district as defined in Section 189.403(1) F.S. to establish rates that vary from the per diem rate, subsistence rate or the mileage rate for travel reimbursements provided in subparagraphs 6(a) 6(b) and 7(d) of Section 112.061, F.S.· and

WHEREAS the Board of Supervisors of the District previously adopted Resolution 2018- 05 on June 11 2018 creating a Travel and Training Expense Policy in accordance with and pursuant to the authorization set forth in Section 112.061(14), F.S., and

WHEREAS the Board of Supervisors of the District wishes to amend Resolution 2018- 05 to revise the allowable reimbursement amounts as stipulated in Exhibit and

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT, AS FOLLOWS:

The Board of Supervisors approves and adopts the Tra el and Training Expense Reimbursement Policy attached hereto as Exhibit "A" and made a part hereof.

All resolutions or parts of resolutions in conflict herewith are hereby repealed.

EXHIBIT "A"

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT TRAVEL AND TRAINING EXPENSE POLICY

PURPOSE

The purpose of this policy is to set forth the policy and procedures for travel and training advances and expense reconciliation for the Board of Supervisors and District staff.

POLICY

This policy establishes guidelines for allowable expenses and the procedure for accurate and timely accounting for and reconciliation of travel and training expenses.

PROCEDURES

General guidelines for travel and training expenses:

I.	Travel for training and other public purposes shall be approved by the Biard of Supervisors.
	Travel and training expenses shall reflect correct and complete expenditures (registration fees, lodging, transportation, etc.) that were incurred by the requesting party and shall be accompanied by original receipts.

Reimbursement should be requested within a reasonable time, generally fourteen (14) working days of return.

No reimbursement shall be allowed where those costs are incurred and accounted by another person (i.e., two persons traveling in one vehicle cannot claim duplicate mileage/travel costs).

Subsistence shall be reduced for any meals or lodging included in the conference, seminar or meeting registration.

No reimbursement shall be allowed for the spouse or any other traveling companion of a Supervisor or District employee.
No reimbursement shall be allowed for costs not actually incurred.
	All travel expenses incurred by a Supervisor must be approved in advance by the Board of Supervisors.

A photocopy of the program or agenda of the conference, seminar or meeting itemizing meals, lodging or fees must be attached to the request of reimbursement, when available.

l 0.	The District Administrator will verify receipts and expenses to District guidelines.

{22-0509)

Unless otherwise provided in this Policy, the requirements of Section 112.061, Florida Statutes, shall apply to travel advances and reimbursements.

GUIDELINES FOR CALCULATING REASONABLE EXPENSES

The traveler may be reimbursed

Either for the Per Diem Reimbursement Rate provided by the current U.S. General Services Administration Travel Policy (https://www.gsa.gov/travel/plan-book/per-diem­ rates) for the place of destination;

or for

Actual expenses for lodging at a single-occupancy or convention rate, to be substantiated by paid bills therefor; plus

Payment for Subsistence/Meals & Incidentals actually incurred, limited to the following per diem:

Breakfast:	$20	
Lunch:	$25	
Dinner:	$40	

Meals or lodging included in the registration fee will be deducted from reimbursement.

Tips on food will be reimbursed on a reasonable and appropriate basis (i.e., not to exceed 20% on food).

No entertainment or alcoholic beverage expenses shall be reimbursed.

Unless specifically approved by the Board of Supervisors, travel will be limited to locations within the State of Florida.

TRANSPORTATION EXPENSES

Airfare - The traveler should arrange for the most economical means of airfare possible, taking advantage of special rates, when available. Reimbursement shall generally not exceed the reasonable cost of commercial airfare, including transportation to and from the airport.

	Mileage - The rate of reimbursement for the use of a personal car will be $0.65 per mile. Travel must be by the most direct, usually-traveled route as determined by the District.

Rental Car - A copy of the lease agreement must be provided.

Taxi/Limousine Service - Receipts must be provided.

Tolls/Parking Facilities - Receipts must be provided.

{22-0509)

OTHER REIMBURSABLE EXPENSES
Convention Registration Fee (including fess for extras events that enhance the public purpose) approved by the District.
Communication expenses.
TRAVEL ADVANCES
Travel advances may be approved by the Board of Supervisors to cover the reasonable anticipated costs of travel.

EXPENDITURE CERTIFICATION & DECLARATION
All claims for a travel advance shall be accompanied by an appropriate justification and shall contain a statement executed by the traveler, as follows:

"I hereby certify that the above estimated expenses are anticipated to be incurred by me as necessary traveling expenses in the performance of my official duties; attendance at the conference or convention directly relates to the official duties of the agency; any meals or lodging included in the registration fee have been deducted from this travel advance request. If the travel advance exceeds actual travel expenses incurred, I will refund to the District the remaining unexpended funds within 10 days after completion of the travel period.''

All claims for reimbursement of expenses shall be accompanied by a written certification that "the expenses were actually incurred by the traveler as necessary travel expenses in the performance of official duties", and shall be verified by a written declaration that the claim "is true and correct in every material matter."

{22-0509)