The Thousand Oaks Community Development District is a special purpose unit of local government created under Florida Law, chapter 190, for the purpose of financing, constructing, operating, and maintaining community-wide infrastructure, improvements, and services for the benefit of the properties within its boundaries.

PALM BEACH COUNTY REGULAR BOARD MEETING SEPTEMBER 9, 2024
4:15 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.thousandoakscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT
Thousand Oaks HOA Office 1034 Center Stone Lane Riviera Beach, Florida 33404
REGULAR BOARD MEETING
September 9, 2024
4:15 p.m.

Call to Order
Proof of Publication…	Page 1
Moment of Silence
Consider Appointment to Board Vacancy
Administer Oath of Office
Establish Quorum
Additions or Deletions to Agenda/ Board Member Disclosures
Approval of Minutes
August 12, 2024, Regular Board Meeting…	Page 3
Comments from the Public for Items Not on the Agenda
Old Business
Update on Fountain Installation
Update on 1277 Rosegate Blvd. Swell Issue
New Business
Discussion Regarding Golf Cart
Administrative Matters
Financial Report…	Page 10
Attorney Matters
Board Members Comments
Adjourn

PALM BEACH

Notary Public State of Florida
Brenda M Simmons
.-, 	My Commiss\on HH 333528
mi11\im1SW	Expires 111221202s

STATE OF FLORIDA COUNTY OF PALM BEACH:

Before the undersigned authority personally appeared ANGELINA GARAY, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Palm Beach Daily Business Review Ilk/a Palm Beach Review, of Palm Beach County, Florida; that the attached copy of .idvertisement, being a Legal Advertisement of Notice in the matter of

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE - NOTICE IS HEREBY GIVEN THAT THE BOARD OF SUPERVISORS OF THE THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT WILL HOLD REGULAR MEETINGS AT 4:15 P.M.. ETC.

in the XXXX Court.
was published in a newspaper by print in the issues of Palm Beach Daily Business Review f/k/a Palm Beach Review on

09/29/2023

Affiant further says that the newspaper complies wfth all legal requirements for publication in chapter 50, Florida Statutes.

(SEAL)
ANGELINA GARAY personally known to me

THOUSAND OAKS COMMUNITY DEVEl.OPMENT DISTRICT

t

FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Thousand Oaks Community Develop­ ment District will hokl Regular Meetings at 4:15 p.rn. In the Thousand Oaks HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404, on the following dates:
October 9, 2023
November 13, 2023
December 11, 2023
January 8, 2024
February 12, 2024
March 4, 2024
April 8, 2024
May 13, 2024
June 10, 2024
Ju!y 8, 2024
August 12, 2024
September9, 2024
The purpose of the meetings is to conduct any business coming before the Board. The meetings are open to the public and will be conducted In accordance with the provisions of law. Cop es of the Agendas for any ] of the meetings may be obtained from the District's website or by contacting the District Manager
at (561) 630-4922 and/or toll free at I
1-877-737-4922 prior to the dale of the particular meeting.
From time to time one or more Supervisors may participate by telephone; therefore, at the location of these meetings there will be a speaker telephone present so that intetested persons can attend the meetings at the above location and be fully informed of 1he discussions taking place either In person or by telephone communication. Meetings may be continued as found necessary to a time and place specified on the record.
If any person decides to appeal

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
AUGUST 12, 2024

CALL TO ORDER

The August 12, 2024, Regular Board Meeting of the Thousand Oaks Community Development District (the “District”) was called to order at 4:18 p.m. in the Thousand Oaks’ HOA Office located at 1034 Center Stone Lane, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the Regular Board Meeting had been published in the Palm Beach Post on September 29, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Board Meeting, as legally required.

MOMENT OF SILENCE

ESTABLISH A QUORUM
A quorum was established by the presence of Chairman Rance Gaede, Vice Chairman Corey Smith and Supervisors Malachi Knowles and Horace Towns.
Staff present included District Manager Sylvia Bethel of Special District Services, Inc.; and Frank Palen of Caldwell Pacetti Edwards Schoech & Viator LLP.

Also present was John Russ of Russ Total Lawn Maintenance, LLC and District resident Brian Gruber.

ADDITIONS OR DELETIONS TO THE AGENDA

New Business Number 2. Discussion Regarding Russ Total Lawn Maintenance Mulch Proposals for Thousand Oaks and Villa Rosa (along Congress area). New Business Number 3. Discussion Regarding Russ Total Lawn Maintenance Tree Trimming along Fenceline (National Village area)
A motion was made by Mr. Knowles, seconded by Mr. Smith and unanimously passed approving the addition of New Business numbers 1 and 2 to the agenda.
APPROVAL OF MINUTES
July 8, 2024, Regular Board Meeting

The minutes of the July 8, 2024, Regular Board Meeting were presented for consideration.

A motion was made by Mr. Knowles, seconded by Mr. Smith and passed unanimously approving the minutes of the July 8, 2024, Regular Board Meeting, as presented.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

Page 1 of 4

There were no comments from the public for items not on the agenda.

OLD BUSINESS
Update on Fountain Installation

Ms. Bethel advised that she had received a proposal from Banner Electric to move the electrical panel for the fountain. The electrician has already started the process to get this project moving.

Ms. Bethel advised that she had received a phone call from Mr. Jackson that Mr. Gruber contacted him about the noise of the fountain and informed him that this would be brought to the Board’s attention at the meeting. Mr. Gruber brought up several items: he believes the permit to be filed fraudulently, the noise level of the fountain, and other residents complain of the noise level of the fountain as well. A lengthy discussion ensued. The Board would like Mr. Palen to research the noise ordinance code and update the Board with the next steps.

Update on 1277 Rosegate Boulevard Swale Issue

Ms. Bethel explained that she had followed up with SLB General Contracting, LLC. The vendor stated that he had looked at the issue but did not see that there was a problem. The job is too small and does not believe he can help. Mr. Gaede directed staff to reach out to find another vendor. Ms. Bethel stated she would reach out to the engineer to see if anyone would be willing to pick up the job.

Update on Preserve/Dry Conservation Project
Ms. Bethel advised that she and Mr. Gaede had met with Mr. Russ to ride the community. The Preserve and Dry Conservation area looked fine. They will continue with the cuts once a year. However, the fence line along the National Village side could use some attention, for which the proposal will be discussed under New Business #3.
Update on 2024 Conferences
Florida League of Cities - August 15-17, 2024

Ms. Bethel advised that Mr. Knowles had received his check for the conference today.

Update on Irrigation along Congress

Mr. Russ stated that he had a vendor come out to rewire the three valves. He noted that the irrigation systems were good to go and will be up and running tomorrow.

NEW BUSINESS
Consider Resolution No. 2024-04 – Adopting Goals and Objectives

Resolution No. 2024-04 was presented, entitled:
RESOLUTION 2024-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT ADOPTING GOALS, OBJECTIVES,  AND  PERFORMANCE  MEASURES  AND  STANDARDS;
Page 2 of 4

PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

Ms. Bethel stated that the Florida Legislature now requires that CDDs adopt goals and objectives and directed the Board’s attention to Page 9 of the meeting books. Ms. Bethel asked the Board to review the information and explained that by next year (December 2025) the Board will review whether the goals were attained.

A motion was made by Mr. Smith, seconded by Mr. Towns and unanimously passed adopting Resolution No. 2024-04 – Adopting Goals and Objectives, as presented.

Discussion Regarding Russ Total Lawn Maintenance Mulch Proposals for Thousand Oaks and Villa Rosa (along Congress area)

Ms. Bethel stated that while examining the property it was discovered that the front areas needed to be mulched and directed the Board to Mr. Russ’s mulch proposals for the two communities. The Board discussed and agreed this project should be completed.

A motion was made by Mr. Knowles, seconded by Mr. Towns and unanimously passed approving Russ Total Lawn Maintenance, LLC Mulching Proposal for Villa Rosa in the amount of $4,550 and Russ Total Lawn Maintenance, LLC Mulching Proposal for Thousand Oaks in the amount of $5,950.

Discussion Regarding Russ Total Lawn Maintenance Tree Trimming along Fenceline (National Village area)
Mr. Gaede stated there had been some complaints from the HOA regarding the fence line along National Village. Mr. Russ explained that some trees would need to be removed and a lot of the work would be on the Nation Village side of the fence.

A motion was made by Mr. Knowles, seconded by Mr. Towns and unanimously passed approving Russ Total Lawn Maintenance, LLC for Tree Removal Proposal (National Village Fence-line) in the amount of
$8,500.
ADMINISTRATIVE MATTERS
Financial Report
Mr. Gaede directed the Board to the financial report for review. Ms. Bethel stated that upon her and Mr. Gaede’s ride through the community, they noticed that the fence along Congress was leaning forward and asked to get a proposal. Ms. Bethel met with Fencing Florida earlier today and hopes to have the proposal for the next meeting for Board consideration. Mr. Gaede asked if the vendor stated the cause for the fence leaning and Ms. Bethel indicated that it was caused by tree roots and erosion.

Ms. Bethel informed Mr. Gaede about Banner Electric, Inc. Mr. Gaede asked that the Banner Electric proposal be emailed to the Board.

A motion was made by Mr. Smith, seconded by Mr. Towns and unanimously passed approving the Banner Electric, Inc. proposal to move the fountain power control box in the amount of $3,905.50.

ATTORNEY MATTERS
Page 3 of 4

Mr. Palen advised that it appeared that all the Supervisors had filed their 2023 Form 1 – Statement of Financial Interests.

BOARD MEMBER COMMENTS

Mr. Towns indicated that he had found the Palm Beach County Days Conference very impactful and he hopes the Board will look into attending the conference next year.

Mr. Gaede stated that the golf cart the District purchased needed monthly maintenance and the District does not have a maintenance person to take care of this. This golf cart has turned out to be more maintenance and upkeep than expected and has not been used since purchasing it. He would recommend that the District sell it. The Board would like this to be added to next month’s agenda for further discussion.

ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting was adjourned at 4:57 p.m. There were no objections.

Secretary/Assistant Secretary	Chair/Vice Chair

Page 4 of 4

FENCING FLORIDA, INC.
9159 Banquet Way Lake Worth, FL 33467
Ph: (561) 357-8000
Fax: (561) 357-8004
Email: info@fencingfloridainc.com
Via Email:

Date: August 23, 2024

Location: Thousand Oaks perimeter fence Attn: Sylvia

Fencing Florida is pleased to submit the following quotation for fencing services:

Scope of Work	Quote	Initial for Approval	
Realign (9) post on the high security			
steel fence along the perimeter.			
Post will be realigned and re-secured with additional concrete.			

			
Permit Fee: Not included. This fee will be determined by your local municipality.
Administrative processing fee – $250.00 not included in this quote.
*All permitting fees will be invoiced separately.			

Contract Terms:   ==
Total Labor & Material	$1,450.00	
50% deposit	$	
25% deposit upon start of project	$	 Balance upon completion of installation  $1,450.00	 This is not a paid when paid contract.
This quote will be honored for a period of two (2) days from date submitted.
You must stay in contact with your contractor. Any changes after final measurements will be charged accordingly. All vegetation and personal items must be cleared away from the fence line by the property owner before installation. Fencing Florida is not

Contractor’s License # 0064879	Palm Beach County Certification # U-19175

responsible for damage to any sprinkler system, vegetation, or underground utilities. Unforeseen digging conditions such as rock, tree roots, plumbing, etc. will result in additional charges. There will be an additional charge if Fencing Florida has to clear the fence line. This charge will be added to your final invoice. The fence represented by this contract/proposal remains the property of Fencing Florida, Inc. until fully paid for.
Warranty:  One year on installation.  Materials covered under manufacturer’s
warranty.
Notice of Commencement: Palm Beach County requires that a Notice Of Commencement be recorded for all work over $2,500.00. A recording fee of
$50.00 will be added to your final invoice.

Utility Easement Removal Recording Fee – If you have utility easements on your property a recording fee of $40.00 will be added to your final invoice.
Attorney Fees: Litigation: Fencing Florida Inc. shall be entitled to recover reasonable attorney’s fees and costs, including but not limited to costs associated with collection of payment due.
Property Owner/Managers are responsible to provide Fencing Florida, Inc. with a current survey. Complete survey including legal description must be submitted prior to permitting.
Property Owner/Manager is responsible for ensuring all survey pins are exposed prior to installation. Fencing Florida, Inc. charges a fee of $50.00 to locate survey pins.

Final payment is due upon completion of installation not final inspection.
Please do not hesitate to contact me should you have any questions. Thank you for the opportunity to bid this upcoming project. Fencing Florida is a business built on superior service and top-quality workmanship.

Respectfully,	Contract Accepted:

J. Brad Tindell President

JBT/ll

Signature, Title	Date

Printed Name	Date

Signature, Title	Date

Contractor’s License # 0064879	Palm Beach County Certification # U-19175

Printed Name	Date

Contractor’s License # 0064879	Palm Beach County Certification # U-19175

Thousand Oaks Community Development District

Financial Report For August 2024

THOUSAND OAKS COMMUNITY DEVELOPMENT DISTRICT MONTHLY FINANCIAL REPORT
AUGUST 2024

REVENUES	
Annual Budget
10/1/23  /30/24	

Actual Aug 24	Year To Date Actual
10/1/23 8/31/24	
O & M ASSESSMENTS	268,638	74	269,508	
DEBT ASSESSMENTS SERIES 2016 A1 	367,957	0	368,157	
DEBT ASSESSMENTS SERIES 2016 A2 	94,511	0	94,584	
OTHER REVENUES	0	0	0	
INTEREST INCOME	0	0	8,653	
				
Total Revenues	$	731,106	$	74	$	740, 02	
				
EXPENDITURES				
SUPERVISOR FEES	12,000	800	9,600	
PAYROLL TAXES	960	61	734	
A4UATIC/STORM:ATER MANAGEMENT	30,000	900	27,209	
LA:N/LANDSCAPE MANAGEMENT	46,715	2,097	32,739	
:ETLAND PRESERVE BUFFER MAINTENANCE	10,800	0	42,000	
MAINTENANCE CONTINGENCY TREE TRIMMING, ETC 	79,500	0	90,240	
ENGINEERING/INSPECTIONS/REPORTS	6,000	0	379	
MANAGEMENT	37,020	3,085	33,935	
SECRETARIAL	4,200	350	3,850	
LEGAL	10,000	578	5,384	
ASSESSMENT ROLL	8,000	0	0	
AUDIT FEES	3,900	0	6,700	
ARBITRAGE REBATE FEE	1,300	0	1,300	
INSURANCE	6,900	0	7,024	
LEGAL ADVERTISING	1,400	0	623	
MISCELLANEOUS	1,700	56	1,787	
POSTAGE	500	11	112	
OFFICE SUPPLIES	1,000	44	708	
DUES & SUBSCRIPTIONS	175	0	175	
TRUSTEE FEES	3,700	0	3,500	
TRAVEL	8,000	340	4,913	
:EBSITE MANAGEMENT	1,500	125	1,375	
ELECTRICITY - FOUNTAINS	0	102	463	
MISCELLANEOUS MAINTENANCE	0	0	914	
FOUNTAINS	0	0	21,439	
BANK SERVICE CHARGES	0	0	46	
				
Total E[Senditures	$	275,270	$	8,54 	$	2 7,14 	
				
REVENUES LESS EXPENDITURES	$	455,836	$	 8,475 	$	443,753	
				
PAYMENT TO TRUSTEE A1 	 345,880 	0	 350,991 	
PAYMENT TO TRUSTEE A2 	 88,840 	0	 90,174 	
				
BALANCE	$	21,116	$	 8,475 	$	2,588	
				
COUNTY APPRAISER & TAX COLLECTOR FEE	 14,622 	0	 8,205 	
DISCOUNTS FOR EARLY PAYMENTS	 29,244 	0	 27,178 	
				
EXCESS/ SHORTFALL 	$	 22,750 	$	 8,475 	$	 32,7 5 	
				
CARRYOVER FROM PRIOR YEAR	22,750	0	0	
				
NET EXCESS/ SHORTFALL 	$	 	$	 8,475 	$	 32,7 5 	

Bank Balance As Of 8/31/24	$	278,387.66	
Accounts Payable As Of 8/31/24	$	7,144.22	
Accounts Receivable As Of 8/31/24	$	212.08	
Available Funds As Of 8/31/24	$	271,455.52